New York — Job Opportunities

Payroll Administrator

Administrator  |   New York  |   Part-time

About the Position:

The primary role of this position is managing and processing weekly payroll activities within an organization for approximately 2000 employees (corporate and union employees). Payroll Administrator plays a crucial role in ensuring accurate and timely payment of employees’ wages, salaries, and benefits. This role requires attention to detail, strong numerical and analytical skills, and a comprehensive understanding of payroll processes and regulations.
Essential Functions:

•Payroll Processing: Collect, review, and process payroll data, including employee attendance records, hours worked, leaves, bonuses, and deductions. Calculate salaries, wages, overtime payments, and any statutory deductions accurately. Ensure all overtime entries correspond to specific work orders. Review any discrepancies with sales and operations. Process manual checks when necessary.

•Timekeeping and Attendance: Monitor and maintain employee attendance records, including entering daily callouts, in Time & Attendance module of payroll system. Review and validate Time & Attendance entries, resolve discrepancies, and address any issues related to attendance and leave management.

•Benefits Administration: Assist in administering union employee benefits programs, such as health insurance, retirement plans, and other benefit programs. Ensure accurate deductions and contributions are made, update employee records, and collaborate with relevant departments and external vendors as needed.

•Record Maintenance: Maintain accurate and up-to-date payroll records, including employee information, earnings, deductions, and tax-related data. Ensure confidentiality and security of payroll information, complying with privacy regulations for new hires, terminations, and pay rates.

•Payroll Reporting: Generate various payroll reports, such as payroll summaries, overtime analysis, staffing, Job cost reports, and tax reports. Provide insights and analysis on payroll data to support decision-making processes and identify areas for improvement or cost savings.

•Employee Inquiries: Respond to employee inquiries regarding employment verification, payroll, tax withholdings, deductions, and benefits. Resolve any payroll-related issues or discrepancies promptly and provide exceptional customer service to employees.

•System Maintenance: Utilize payroll software and systems (currently Paychex) to process payroll efficiently and accurately. Assist in the implementation and enhancement of payroll systems and processes, making recommendations for process improvements and automation.

•Audit and Compliance: Assist in internal and external audits related to payroll, ensuring compliance with legal and regulatory requirements. Collaborate with auditors and provide necessary documentation and support.

•Other Tasks: Provide coverage for the receptionist position, as required.

•Confident in using all common business computer applications, including Word, Excel, PowerPoint.
•Strong organizational and scheduling skills, ability to multi-task efficiently. Ability to communicate effectively across all levels of the organization. Professional demeanor and approach to employees and customers reflecting company core values.
•Ability to exercise independent judgment/solid decision-making skills, anticipate customer needs, service oriented, change goals and direction quickly; prioritize, self-motivated, take initiative and multitask; strong oral/written communication, provides information in a clear/concise manner; strong interpersonal skills with all levels of employees; manage high volume workload & meet deadlines.
•Knowledge of payroll processes, tax regulations, and employment laws. Knowledge of payroll management systems, i.e. Paychex, preferred.
•Strong numerical and analytical skills with high attention to detail.
Work Environment:
•Required to travel by vehicle, foot or use public transportation in various weather conditions.
•Flexibility with working odd hours and including evenings and weekends on short notice.

•College degree preferred, or a minimum of 5 years related field experience.
•Knowledge of English language, written and spoken
•Proven work experience as a Payroll Administrator or similar role.
•Familiarity with Paychex is a plus.
•Familiarity with 32BJ SEIU Union benefits and accruals.

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